Is the Hall available for anyone to rent?

The Hall is only available to Meridian Beach members to rent (effective September 2023).

What does my rental fee include?

Meridian Beach members should  log into the Member Portal for member rates and information.

What is the building capacity?

• From May 1 through October 30 the maximum occupancy within the hall and outdoor area is 174 persons.
• From November 1 to April 30 the maximum occupancy within the hall 130 persons.
• For “sit down” dinner events, the hall can accommodate 130 persons.  
• For larger events, the hall is available as a dance floor/buffet area when the renter has arranged for additional space such as a rented tent installed adjacent to the main hall.

What dates are available? How do I reserve a date?

We suggest you email us stating you are ready to book your preferred date. Dates are reserved on a first come, first served basis. Whomever has emailed us first requesting to sign the contract for a specific date will be first in line. 

Is Meridian Beach Hall a year-round facility?

Yes. Capacity is reduced to 130 from November 1 to April 30 because the outdoor washrooms are closed.

Is there a deposit? When are the additional payments due?

Yes. To hold your event date, we required a signed contract and a deposit. Ahead of your event and access to the venue, we require the balance owing including the damage deposit and mandatory cleaning fee.

Do I need to schedule a showing, or can I just stop by?

All showings are by appointment only. Email us to book a tour.

Are there overnight accommodations nearby?

Yes. There are hotels available in Rimbey, Ponoka, and Lacombe, 20 minutes away. There are also some bed and breakfast available nearby, outside of the community.

Do you offer tables?

We have tables and chairs to accommodate seating for 130 persons. Tablecloths are not available.

Do you provide cups, silverware, etc?

• The hall’s kitchen contains two gas ranges with ovens, one commercial dishwasher, a large commercial fridge, and a small freezer. 
• Dishware, cutlery, drinking glasses, wine glasses, etc. to accommodate 130 persons and other various types of kitchen wares are available such as a 100 cup, 50 cup, 30 cup, and 10 cup coffee makers, various large pots and pans, salt and pepper shakers, cream, and sugar dishes, etc. are available for an additional fee. 
  
• The 6’-0” commercial gas fired barbecue comes with two 3’-0” long griddles is also available for an additional fee.

Do you allow pets onsite at our event?

Pets are allowed in outdoor areas and must be on a leash at all times. Pets are not to be left unattended. Other than service animals, pets are NOT allowed inside the Hall.

What form of payment do you accept?

We accept Interac e-Transfer for all payments.

My preferred dates are unavailable. Do you have a cancellation waiting list?

We do not keep a cancellation waiting list because cancellations are unpredictable.

What time will I have access to the hall and/or pavilion to decorate?

You will have access to the venue at the time negotiated in your contract.

Is your venue wheelchair accessible?

Yes, the hall is wheelchair accessible except for the loft area. The pavilions are also wheelchair accessible.

PLANNING QUESTIONS

Can we bring our own caterer, DJ, etc.?

You are welcome to work with the caterer and DJ/entertainment of your choice and supply your own alcohol. Meridian Beach does not provide these services.

Do we require insurance for our event?

Yes. Party Alcohol Liability (PAL) Insurance and Tenant Legal Liability (TLL) Insurance for the sum of $2,000,000 dollars, listing Meridian Beach Homeowners Society as an additional insured, is required for your event. You are responsible for this expense. The premium cost for this insurance coverage is generally inexpensive and usually available from your own homeowner’s insurance provider.

How long do we have access to the hall and/pavilion the day of the event?

You have access to the hall and/pavilion as agreed to in the contract.

Can we have fireworks on the property?

Fireworks are not permitted on the property.

Can vehicles be left overnight?

Yes. We do allow vehicles to be left in the parking lot overnight to prevent drinking and driving. There is no overnight RV parking or camping allowed.

We are using a rental company. Can they drop items off or pick them up outside of the rental period?

Yes. However, you must contact us to arrange a time. Additional charges will apply.

Can we have a photo shoot ahead of our event?

Yes. You’re welcome to take photos around the community as long as they do not restrict Meridian Beach homeowners from accessing community amenities. We do not restrict community access to beaches or bridges. You can book the pavilions for your photo shoot.

Can we nail decorations to the walls or hang things?

No. Decorations must be hung using paint safe adhesive tape hooks (i.e., no masking/ Scotch/ duct/ etc. tape, tacks, pins, etc.).

Are candles allowed?

No, we do not allow candles. Only flame-less or battery-operated candles are permitted.

Is smoking allowed?

What is the event clean-up process?

All bookings require a mandatory cleaning fee for cleaning by Meridian Beach staff. Cleaning includes washing of all floors, cleaning and sanitizing of bathrooms and their fixtures, cleaning and sanitizing kitchen counters and appliances, cleaning and vacuuming upstairs loft, and cleaning around building exterior. The fee is based on the length of your hall rental. Upon the conclusion of your event, you are responsible to:

a) Leave the kitchen in a tidy state:

• Kitchen cleaning supplies are under the main sink if required.
• Dishwasher must be left empty with all dishes and cutlery placed back to their designated areas.
• Clean the oven with a soft cloth and liquid cleanser after use.
• Clean coffee urns and leave upside down in the sink to drain.

b) Leave the main hall area and washrooms in a tidy state:

• Pick-up and dispose of garbage.
• Tables must be cleared, wiped, and stacked into the table storage room.
• Chairs stacked in sets of five against the side walls using the chair dolly (do not drag chairs across the floor).
• Turn off the gas fireplace.
• Remove and take with you or dispose of all decorations.
• Flush all toilets.
• Janitorial items are in the Janitors Room.

c) Remove excess food and drink from the premises immediately after your event has concluded.

d) Bag, tie and dispose of all garbage in the marked garbage containers located at the rear of the hall.

e) Empty bottles, cans, and other recyclables to be bagged and tied then placed in the marked recycling boxes located at the rear of the building.

f) Check the hall and exterior property and clear all garbage, cigarette butts, bottles, cans, etc.

g) Ensure the fire pit is extinguished, fire making materials are safe, and the area is cleaned of debris.

h) Tidy loft area, clean up games, toys, and books and left as found before rental.

i) Turn all lights off and set furnace thermostats as per labeling.

j) Check all hall doors are locked, and keys returned to the lock box at the designated time. Failure to return keys by the designated time will result in additional charges.