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Privacy Policy
March 16, 2022
We want you to know why we need your personal information, how personal information is protected, and how you can access or correct your personal information in our custody or under our control. Our Privacy Policy is a promise to you.
The Meridian Beach Homeowners Society is a private, not-for-profit organization operated for the exclusive and long-term benefit of all residents of Meridian Beach. The Society owns and operates various community amenities, operating and maintenance costs of which are paid for by all residents through the assessment of an annual fee. Membership in the Society, which includes the mandatory obligation for payment of fees, is automatic and registered on all lot titles for all residents of Meridian Beach.
How does the Meridian Beach Homeowners Society collect your personal information?
Meridian Beach Homeowners Society collects personal information from you directly, or from Inshore Developments, realtors on resale homes, lawyers, or the Land Titles Office. This information could be collected in person, over the telephone, through the mail or by electronic means.How does Meridian Beach Homeowners Society use and disclose your personal information?
In accordance with requirements of the Alberta Societies Act (Section 36), the Meridian Beach Homeowners Society must maintain a member registry that includes the full name, address, and membership status to advise of the Annual General Meeting and to send invoices for the annual encumbrance fee.In addition to this required information, there are other types of personal information that the Meridian Beach Homeowners Society Association may collect to serve you better, including the following:
- Additional contact information such as phone number and/or e-mail address.
- Information gathered in questionnaires, community surveys or contests, registration for events, or inquiries into our services offered.
The Meridian Beach Homeowners Society believes you would expect us to contact you with information regarding the community, Society events, and updates that may be of interest to you. If you do not want us to collect, use, or disclose personal information for these additional purposes, please contact the Meridian Beach Homeowners Society Board Secretary email: board@meridianbeachhs.ca.
Your consent
The Meridian Beach Homeowners Society only collects, uses, or discloses personal information for purposes we believe you would consider appropriate under the circumstances. Your knowledge and consent are required for the collection, use or disclosure of your personal information, except as set out our Privacy Policy.Unless you contact us to inform us otherwise, we will consider that you have consented to our continued use and disclosure of your information for these purposes.
However, in certain circumstances the Meridian Beach Homeowners Society may disclose information to meet legal or regulatory requirements without your consent, including:
- collection of memberships in arrears,
- to a lawyer or to comply with a court order or subpoena,
- to a person authorized by law, such as the police or certain government agencies, and
- in emergency situations in which a person’s life, health or safety is endangered.
How does the Meridian Beach Homeowners Society protect the gathered information?
Your personal information is retained as long as you are a resident of Meridian Beach.We protect your personal information by using safeguards appropriate to the sensitivity of the information, including physical, administrative, and electronic controls to minimize the risk of unauthorized access, use or disclosure of, or to, your personal information.
Accessing and correcting your personal information
You have the right to access your personal information that is in our custody, subject only to certain legal restrictions.The Meridian Beach Homeowners Society strives to ensure that all personal information in our custody is accurate and up to date. We will make every effort to update our records as required, however we do need your help. Should any of your personal information need to be amended to reflect a change in your situation, please advise us and we will update or adjust our records accordingly.
Access or correction requests must be made in writing and provide sufficient detail of the nature and scope of your request.
Our Board Secretary will assist with your access or correction request, respond in a timely manner, advising whether your request will be granted and explain the reasons for the refusal, if any part of the request is refused.
For further information about what your rights are under Alberta’s Personal Information Protection Act, please visit: www.psp.gov.ab.ca.
If you wish to review or verify the personal information in your file, you can do so by contacting us at the following email address: board@meridianbeachhs.ca
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